1. SPECIAL PRESENTATIONS/MOMENTS OF PRIDE

Description

Introduction of LaShawn Houston Frost, new principal of Booker Middle School - Page Dettmann

Recognition of two student teams from Sarasota Middle School, first place winners at the Florida Technology Student Association State Conference - Page Dettmann

Recommendation
N/A

2. SUPERINTENDENT'S REPORT

Description

Education Channel Update

Recommendation
N/A

3. HEARING OF CITIZENS

Description
N/A

Recommendation
N/A

4. APPROVAL OF CORRECTIONS TO CONSENT AGENDA

Description
N/A

Recommendation

That the Board approves the corrections to the Consent Agenda.

Minutes: Carol Todd - Absent

5. APPROVAL OF CONSENT AGENDA

Description
N/A

Recommendation

That the Board approves the Consent Agenda, consisting of items as a whole with action recorded as if it had been taken severalty.

Motions:
That the Board approves the Consent Agenda, consisting of items as a whole with action recorded as if it had been taken severalty.	- PASS
Vote Results
Motion: Shirley Brown
Second: Frank Kovach
Shirley Brown	- Aye
Jane Goodwin	- Aye
Frank Kovach	- Aye
Caroline Zucker	- Aye

Motion Minutes: Carol Todd - Absent

APPROVAL OF MINUTES

6. APPROVAL OF MINUTES

Description

That the March 20, 2012 (Regular Board Meeting) minutes be approved.

Recommendation
N/A

APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

7. APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

Description
N/A

Recommendation

That the Instructional/Classified Personnel Report be approved.

Attachment: April3 regular.pdf
Attachment: april 3 addendum.pdf

RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

8. RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

Description

Reassignment of students to schools within the county have been approved by the administration or recommended by the Student Reassignment Appeal Board in accordance with policies of the School Board.  They are presented for formal ratification.

Recommendation

That the reassignment of students to schools be ratified as presented.

Attachment: rptBoardDate April 3.pdf (Confidential Item)

GENERAL ITEMS

9. DESIGNATION FOR REPRESENTATION TO THE NORTH PORT ACTIVITY CENTER FIVE ASSOCIATION, INC.

Description
In 2009 the School Board purchased the 51-acre "Largo Preserve" site for North Port's future third middle school.  The site falls within that city's Activity Center Five, for which there is the North Port Activity Center Five Association, Inc. to administer utility, road maintenance, storm water facilities, and other issues within the 430-acre area.  As a land owner with AC#5, the district may be represented at association meetings.  Since the acquisition, the association has not functioned due to numerous foreclosures and property transfers, and the association is now delinquent in certain monetary obligations.  The association is becoming operational again, and the school district needs to be represented formally.

Recommendation

That the School Board appoint the Superintendent, or designee, to represent the Board's interests as a land owner in the North Port Activity Center Five Association, Inc.

10. DEDICATION OF THE LARGO PRESERVE SITE TO PUBLIC USE AS A SCHOOL SITE

Description
On June 6, 2009, the School Board of Sarasota County approved a contract to purchase the 50 +/- acre "Largo Preserve" site for a future school.  The settlement date was August 27, 2009. The Board's action to dedicate the site to public use firmly establishes the Board's future intent to build a school there.

Recommendation
That the School Board dedicate its property, more specifically described in the attachment hereto and which is commonly known as the Largo Preserve, to be devoted to public use including for use as a school site.  This dedication may be revoked upon further action of the School Board.

Attachment: Largo Preserve Legal Description.pdf

AGREEMENTS/CONTRACTS

11. CONTRACT BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA AND THE SCHOOL BOARD OF SEMINOLE COUNTY FLORIDA FOR MEDICAID ADMINSTRATIVE CLAIMING

Description

The School Board of Seminole County has developed with the Department of Education sponsorship a simplified program for management and submission of claims under the Medicaid Administrative Claiming (MAC) Program. The purpose of the program is to allow districts participating with the Seminole Consortium to continue to participate in the MAC Program without payment of fees to consultants or billing agents. This is a continuation of an existing agreement and is self-supporting via Medicaid funding.

Recommendation
That the Contract between the School Board of Sarasota County, Florida and the School Board of Seminole County Florida for Medicaid Administrative Claiming, in an amount not to exceed $5,145.61, be approved as presented.

Attachment: SeminoleCnty2012-13.pdf

12. AMENDMENT OF THE CONTRACT BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA AND CHILDREN'S THERAPY WORKS

Description
Children's Therapy Works provides speech therapy, occupational therapy and physical therapy to students enrolled in private schools by their parent including McKay Scholarship students.  The Individuals with Disabilities Education Act IDEA (2004) requires school districts to set aside a proportional share of their Federal IDEA funds to provide these services. 

Recommendation

That the addendum to the contract for speech therapy, occupational therapy and physical therapy between the School Board of Sarasota County, Florida and Children's Therapy Works in the amount of $20,000 be approved as presented.

FIELD TRIPS

13. APPROVAL OF THE PINE VIEW SCHOOL SPEECH AND DEBATE CLUB FIELD TRIP TO BALTIMORE, MARYLAND ON MAY 25, 2012 THROUGH MAY 29, 2012

Description
This is a competitive Speech and Debate team which competes in ten separate events at each tournament.  Students compete in speaking contests and earn membership privileges in the Catholic Forensic League, Florida Forensic League, and National Forensic Leagues. 


Recommendation

That the Pine View School Speech and Debate team field trip to Baltimore, Maryland on May 25, 2012 through May 29, 2012 be approved.

14. APPROVAL OF THE PINE VIEW SCHOOL SPEECH AND DEBATE CLUB FIELD TRIP TO INDIANAPOLIS, INDIANA ON JUNE 10, 2012 THROUGH JUNE 16, 2012

Description
This is a competitive Speech and Debate team which competes in ten separate events at each tournament.  Students compete in speaking contests and earn membership privileges in the Catholic Forensic League, Florida Forensic League, and National Forensic Leagues. 


Recommendation
That the Pine View School Speech and Debate Club field trip to Indianapolis, Indiana on June 10, 2012 through June 16, 2012 be approved.

15. APPROVAL OF THE PINE VIEW SCHOOL SPEECH AND DEBATE CLUB FIELD TRIP TO LEXINGTON, KENTUCKY APRIL 27 - MAY 1, 2012

Description
This is a competitive Speech and Debate team which competes in ten separate events at each tournament.  Students compete in speaking contests and earn membership privileges in the Catholic Forensic League, Florida Forensic League, and National Forensic League.

Recommendation
That the Pine View School Speech and Debate team field trip to Lexington, Kentucky April 27 - May 1, 2012 be approved.

EXPULSIONS

16. APPROVAL OF EXPULSION CASE NO. 12-009

Description
The student listed in Expulsion Case No. 12-009, is in violation of an accepted Expulsion Settlement Agreement for alternative school placement.  On July 19, 2011, the student listed in Expulsion Case No. 12-009, violated School Board Policy 5.34(1)(d), Theft.  It is the recommendation of the Superintendent, that the student be expelled from the Sarasota County Schools until July 25, 2012.

Recommendation
That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 12-009, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2011-2012 academic year, until July 25 of the 2012-2013 summer session.

Attachment: EXPULSION CASE NO 12-009.pdf (Confidential Item)

17. APPROVAL OF EXPULSION CASE NO. 12-080

Description
The student listed in Expulsion Case No. 12-080, is in violation of an accepted Expulsion Settlement Agreement for alternative school placement.  On October 6, 2011, the student listed in Expulsion Case No. 12-080, violated School Board Policy 5.34(1)(g), Fighting.  It is the recommendation of the Superintendent, that the student be expelled from the Sarasota County Schools until October 25, 2012.

Recommendation
That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 12-080, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2011-2012 academic year, the 2012 summer session, until October 25 of the 2012-2013 academic year.

Attachment: EXPULSION CASE NO 12-080.pdf (Confidential Item)

MATERIALS MANAGEMENT

18. APPROVAL TO AWARD BID #12-0103 FOR GYMNASIUM, OUTDOOR BLEACHERS, AND ATHLETIC EQUIPMENT, INSPECTION, MAINTENANCE AND REPAIRS

Description
Bids to provide 'Gymnasium, Outdoor Bleachers, and Athletic Equipment Inspection, Maintenance, and Repairs' were received from six vendors on February 14, 2012.  The bids of Seating Constructors USA for all exterior items and Southeastern Surfaces and Equipment for all interior items as noted on the bid tabulation were the best low bids meeting the advertised specifications based on a sealed scenario.  Reasons for not selecting the apparent low bid are included with the bid tabulation.  This bid is for a period of one year with the option to renew for two additional one-year periods.  The funds for these purchases are contained in the transfer from capital budget allocated to the Facilities Services Department.

Recommendation
That the bids of Seating Constructors USA and Southeastern Surfaces and Equipment as noted on the bid tabulation, to provide 'Gymnasium, Outdoor Bleachers, and Athletic Equipment Inspection, Maintenance and Repairs' in an amount not to exceed $350,000, be approved for award and purchase.

Attachment: GymInspect&Repair12-0103Rec.pdf

19. APPROVAL TO AWARD BID #12-0119 FOR TANK PUMPING AND HYDRO-JETTING SERVICE

Description
Bids to provide 'Tank Pumping and Hydro-Jetting Service' were received from four vendors on March 8, 2012.  The bid of Blue Septic Service, Inc., was the best low bid meeting the advertised specifications based on a sealed scenario.  This bid is for a period of one year with the option to renew for two additional one-year periods.  The funds for these purchases are contained in the transfer from capital budget allocated to the Facilities Services Department.

Recommendation
That the bid of Blue Septic Service, Inc., to provide 'Tank Pumping and Hydro-Jetting Service' in an amount not to exceed $100,000, be approved for award and purchase.

Attachment: TankPumping12-0119Rec.pdf

20. APPROVAL TO AWARD BID #12-0139 TO SUPPLY AND INSTALL TOILET PARTITIONS

Description
Bids to 'Supply and Install Toilet Partitions' were received from two vendors on March 7, 2012.  The bid of Scranton Products, Inc., was the best low bid meeting the advertised specifications based on a sealed scenario.  Reasons for not selecting the apparent low bid are included with the bid tabulation.  This bid is for a period of one year with the option to renew for two additional one-year periods.  The funds for these purchases are contained in the transfer from capital budget allocated to the Facilities Services Department.

Recommendation

That the bid of Scranton Products, Inc., to 'Supply and Install Toilet Partitions' in an amount not to exceed $60,000, be approved for award and purchase.

Attachment: ToiletPartitions12-0139Rec.pdf

21. APPROVAL OF CLASSIFICATION OF INOPERATIVE EQUIPMENT AND FURNITURE AS PROPERTY TO BE DELETED

Description
The custodians of the property (cost center heads) have certified it to be traded in on new equipment, unaccounted for, not repairable or otherwise inoperable.  Property still on hand after reallocation will be salvaged for any useful parts and then sold at auction.   

Recommendation
That the classification of equipment and furniture, as property to be deleted, be approved.

Attachment: AgdDeleteProperty 040312.pdf

22. APPROVAL TO AWARD BID #12-0120 FOR HOLLOW METAL DOORS

Description
Bids to provide 'Hollow Metal Doors' were received from two vendors on March 13, 2012.  The bid of SBS/Hollow Metal Specialists, LLC, was the best low bid meeting the advertised specifications.  This bid is for a period of one year with the option to renew for two additonal one-year periods.  The funds for these purchases are contained in the transfer from capital budget allocated to the Facilities Services Department.

Recommendation
That the bid of SBS/Hollow Metal Specialists, LLC, to provide 'Hollow Metal Doors' in an amount not to exceed $100,000, be approved for award and purchase.

Attachment: HollowMetalDoors12-0120Rec.pdf

23. APPROVAL TO AWARD BID #12-0121 FOR GLASS PRODUCTS

Description

Bids to provide 'Glass Products' were received from two vendors on March 15, 2012.  The bid of Key Glass, LLC, was the best low bid meeting the advertised specifications.  Reasons for not selecting the apparent low bid are included with the bid tabulation.  This bid is for a period of one year with the option to renew for two additional one-year periods.  The funds for these purchases are included in the transfer from capital budget allocated to the Facilities Services Department.

Recommendation
That the bid of Key Glass, LLC, to provide 'Glass Products' in an amount not to exceed $100,000, be approved for award and purchase.

Attachment: GlassProducts12-0121Rec.pdf

FACILITIES

24. ACCEPTANCE OF FACILITIES' SERVICES PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR FOR THE SOUTHSIDE WINDOW REPLACEMENT RENOVATION

Description
All work has been completed and all required close-out documents have been received from the contractor.  The final project costs have been internally audited and are enclosed herein in Change Order #1 for approval.  The Director of Facilities Services has determined that the project is complete in accordance with state statutes.

Recommendation
That the project be accepted as complete and the final payment to the contractor be approved as presented.

Attachment: 20120319102058879.pdf

CONSTRUCTION

25. APPROVAL OF NON-EXCLUSIVE UTILITY EASEMENT AT VENICE HIGH SCHOOL BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA AND FLORIDA POWER AND LIGHT COMPANY

Description
This easement will assign an easement for the construction, operation and maintenance of underground electric utility facilities (including wires, cables, conduits, and appurtenant equipment) to be installed from time to time; with the right to reconstruct, improve, add to, enlarge, change the voltage, as well as the size of and remove such facilities or any of them within an easement ten (10) feet in width.  This easement has been approved by the School Board attorney.

Recommendation
That the Non-Exclusive Utility Easement at Venice High School between The School Board of Sarasota County, Florida, and Florida Power and Light Company, be approved as presented.

Attachment: BAIenc4-3-2012_SCSB&FPLNonExclusiveEasement-VHS.pdf

26. APPROVAL OF RANKING OF QUALIFIED AND CERTIFIED DESIGN/BUILD FIRMS TO PROVIDE DESIGN/BUILD SERVICES FOR MINOR DESIGN/CONSTRUCTION PROJECTS PURSUANT TO NON-EXCLUSIVE CONTINUING CONTRACTS FOR A PERIOD OF TWO (2) YEARS

Description
The scope shall include providing professional design/build services, under the terms of individual non-exclusive two year contracts, for selected projects in which construction costs for any single project do not exceed $1,000,000.00., or for study activity when the fee for such professional services does not exceed $100,000.00.  On 3/16/2012, the Professional Services Selection Committee (PSSC) met to select qualified and certified design/build firms for these services.  The PSSC has ranked them in accordance with School Board Policy #7.71.  The cost for these services for a two-year period is not to exceed $15,000,000.00.  Funds for services are available through individual project accounts.

Recommendation
That the ranking of qualified and certified design/build firms to provide Design/Build Services for Minor Design/Construction Projects pursuant to Non-exclusive Continuing Contracts, for a period of two (2) years, be approved as presented and the Director of Construction Services be authorized to attempt negotiations with the top six (6) top-ranked firms.

Attachment: BAIenc4-3-2012_DBCCRankedFirms.pdf

27. APPROVAL OF CONTRACTS WITH THE SIX (6) TOP-RANKED DESIGN/BUILD FIRMS TO PROVIDE DESIGN/BUILD SERVICES FOR MINOR DESIGN/CONSTRUCTION PROJECTS PURSUANT TO NON-EXCLUSIVE CONTINUING CONTRACTS FOR A PERIOD OF TWO (2) YEARS

Description
The scope shall include providing professional design/build services, under the terms of individual non-exclusive two year contracts, for selected projects in which construction costs for any single project do not exceed $1,000,000.00.  On 3/16/2012 (Item #26) the Board authorized negotiations with the six (6) top-ranked firms.  The Director of Construction Services and one (1) member of the Professional Services Selection Committee (PSSC) met with representatives of [1] P.J. Hayes, Inc. dba Tandem Construction/TOTeMS, [2] McIntyre Elwell & Strammer/BMK Architects, Inc., [3] Jon F. Swift, Inc./SchenkelShultz Architecture, [4] Willis A. Smith Construction/Fawley Bryant Architecture, [5] Magnum Builders/Hall Architects, [6] The A.D. Morgan Corporation/Harvard Jolly Architecture successfully negotiated individual contracts.  These contracts have been approved by the School Board attorney and are available for review at the Construction Services Department.  The cost for these services for a two-year period is not to exceed $15,000,000.00.  Fund for these services are available through individual project accounts.

Recommendation
That the contracts with the six (6) top-ranked firms to provide Design/Build Services for Minor Design/Construction Projects pursuant to Non-exclusive Continuing Contracts, for a period of two (2) years, be approved as presented.

28. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES' CHANGE ORDER(S)

Description

The Construction Services' Change Order(s) are summarized on the enclosure for ease of review.  These change orders collectively total a decrease of $1,032,417.70 in gross contract dollars.

Included in these change orders are $1,032,417.70 credits for Direct Material Purchases; the corresponding Direct Material Purchase Orders of $973,649.00 result a net of $58,768.70 in sales tax savings.

Recommendation
That the Construction Services' Change Order(s) be approved and/or ratified as presented.

Attachment: BAIenc4-3-2012_CSD-COs.pdf

FINANCE

29. APPROVAL OF THE SUPERINTENDENT'S FINANCIAL STATEMENTS FOR THE MONTH OF FEBRUARY 2012

Description

The Superintendent’s Financial Statements for the month ending February 29, 2012 does not reflect any unexpected trends for the 2011-2012 fiscal year. Deficit spending will continue in the General Fund as fund balance has been budgeted to decrease this fiscal year due to State revenue shortfalls and reduced property tax revenues.  The large variance between 2012 and 2011 on the District’s balance sheet at February 29, 2012 for accounts payable is as a result of the implementation of the Crosspointe software in August 2011. The District is now more appropriately reflecting our accounts payable liabilities and actual expenses in the period they are incurred rather than the period paid.

  

Recommendation

That the Superintendent's Financial Statements for February 2012 be approved as presented.

Attachment: Supers for February 2012.pdf
Attachment: February 12 (2).pdf

30. ANNOUNCEMENTS/COMMENTS

Description
N/A

Recommendation
N/A

31. ADJOURNMENT

Description
N/A

Recommendation
N/A


Minutes: 

The Chair adjourned the regular Board meeting at 6:50 p.m.

We certify that the foregoing minutes are a true account of the regular Board meeting held on April 3, 1012 and approved at the regular Board meeting on April 17, 2012.

 

___________________      ___________________
Secretary                              Chair
Lori White                             Caroline G. Zucker